11 apps in this collection help you manage my tasks: Akiflow, BeforeSunset AI, Fathom, Fireflies.ai, Motion, Otter.ai, Read AI, Saner.AI, Structured, TickTick and Trevor AI.
| App | Agent · hands-on test | Platforms | Pricing | Checked |
|---|---|---|---|---|
| Akiflow | Plans multi-step tasksDeveloper states · Not yet tested by us | iOSAndroidWebDesktop | Pricing not yet verified | Nov 4, 2026 |
| BeforeSunset AI | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSWeb | Pricing not yet verified | Nov 4, 2026 |
| Fathom | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSDesktop | Freemium | Nov 4, 2026 |
| Fireflies.ai | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSAndroidDesktop | Freemium | Nov 4, 2026 |
| Motion | Plans multi-step tasksDeveloper states · Not yet tested by us | iOSAndroidWebDesktop | Subscription | Nov 4, 2026 |
| Otter.ai | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSAndroidWebDesktop | Freemium | Nov 4, 2026 |
| Read AI | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSAndroidDesktop | Freemium | Nov 4, 2026 |
| Saner.AI | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSAndroid | Freemium | Nov 4, 2026 |
| Structured | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSAndroidWebDesktop | Freemium | Nov 4, 2026 |
| TickTick | Assistant: answers and suggestsDeveloper states · Not yet tested by us | iOSAndroidWebDesktop | Freemium | Nov 4, 2026 |
| Trevor AI | Assistant: answers and suggestsDeveloper states · Not yet tested by us | AndroidWeb | Freemium | Nov 4, 2026 |
Unless a label says otherwise, facts are what each developer states, checked on the date shown. Languages, limits and sources are on each app’s page.
Time-blocking planner that combines tasks and calendars, with an AI assistant (Aki) that plans your day and schedules tasks from natural-language requests.
Keep in mind: Aki AI assistant is part of the paid Pro plans (7-day free trial) Developer states
AI day planner for iPhone: type what's on your mind and it creates prioritized tasks, then plans your day or week around your calendar.
Keep in mind: App Store age rating 4+ Developer states
AI meeting notetaker that records in-person conversations on iPhone, writes summaries and action items, and answers questions with Ask Fathom.
Keep in mind: Mobile app is iPhone-only and for in-person conversations; virtual meeting capture stays on desktop Developer states
AI notetaker that records and transcribes meetings, writes summaries and action items, and answers questions about them via its AskFred assistant.
Keep in mind: Free plan has limited AI summaries and storage Developer states
AI calendar and task planner that schedules your tasks into your day and re-plans automatically when things change; the mobile app is a companion.
Keep in mind: Mobile app is a companion to the web/desktop app, not standalone Developer states
AI meeting notetaker that transcribes meetings live, writes summaries and action items, and answers questions about your meetings in AI Chat.
Keep in mind: Transcription languages are limited (store pages list English, Spanish, French and, on iOS, Japanese) Developer states
AI notetaker that records in-person and online meetings, writes transcripts, summaries and action items, and lets you chat with your work data.
Keep in mind: Free plan is limited to 5 meeting transcripts per month Developer states
AI assistant for notes, tasks and calendar: chat with Skai to find notes, turn brain dumps and emails into tasks, and plan your day.
Keep in mind: Free plan limited to 30 AI messages and 30 AI requests per month Developer states
Visual day planner with a timeline of tasks and events; on Pro, Structured AI drafts your daily schedule and Replan moves missed tasks.
Keep in mind: AI day planning and Replan require Structured Pro Developer states
To-do and calendar app with a chat AI Assistant that creates tasks, organizes lists and breaks down projects; AI also summarizes recordings.
Keep in mind: App Store age rating 4+ (Google Play: Everyone) Developer states
AI daily planner that connects your task lists and calendars, predicts task durations and time-blocks your day or week; Pro adds a planning chat.
Keep in mind: Advanced AI features (including the Ask Trevor chat) require Pro Developer states
Apps are listed in alphabetical order; order is not a ranking. Facts come from each app’s sources, shown on its profile. How we check apps.
